Expense report — free Excel template
A free employee expense report for reimbursement claims: one row per receipt with merchant, category, a description of the spend, tax split out from the subtotal, and a reimbursable flag. Download it to fill in by hand, or photograph a stack of receipts and export them straight into this claim form.
What’s inside the expense report
The template is a single ready-to-use sheet with a frozen header row and one column per field. Its columns are:
- Date
- Merchant
- Category
- Description
- Subtotal
- Tax
- Total
- Payment method
- Reimbursable
How to use this template
Two ways. Fill it in by hand as a plain spreadsheet — or, to skip the typing, upload your receipts to ParseForMe, pick this template as your export format, and the parsed data lands in these columns automatically. Map the fields once and every future document reuses the layout.
Who it’s for
Employees submitting a month of business spend for reimbursement, and the finance teams that have to check every line against a receipt before paying it.
Frequently asked questions
Is the Expense report template free?
Yes — download the .xlsx and use it however you like. No signup is required just to download the template.
How do I fill it in automatically?
Upload your receipts to ParseForMe, then choose this template as your export format. Your parsed data lands in these exact columns — no manual typing.
Can I change the columns?
Yes. Edit the spreadsheet freely. If you re-upload your edited version as your export template, ParseForMe maps the parsed fields to your columns.
Try it on your own document
Drop a document to see the structured data come back.