HR & payroll
ATS candidate tracker
One row per applicant — contact details, current role, skills and status.
- Name
- Phone
- Location
- +5
About template
25 free templates
Free Excel spreadsheet templates
Every template is a free .xlsx — download it and use it today, no account needed. Each one doubles as an export format: parse your invoices, statements, receipts or resumes straight into these columns.
Which template should I start with?
The ones that cover the most common paperwork.
ATS candidate tracker
One row per applicant — contact details, current role, skills and status.
About templateBookkeeping transaction log
Every bank transaction with its direction, running balance and category.
About templateAP invoice log
Track supplier invoices from receipt to payment, with tax and totals.
About templateShipment log
Bills of lading, packing lists and delivery notes in one register.
About templateExpense report
The reimbursement claim form — receipts, categories, tax and what you are owed.
About templateAccounts receivable tracker
What customers owe you — issued, paid, and still outstanding.
About templateBrowse all 25 free templates
25 templates
Bank statements & reconciliation
Bookkeeping transaction log
Every bank transaction with its direction, running balance and category.
- Date
- Description
- Amount
- Direction
- +3
About template
Invoices & accounts payable
AP invoice log
Track supplier invoices from receipt to payment, with tax and totals.
- Invoice #
- Vendor
- Issue date
- Due date
- +5
About template
Purchase & sales orders
Purchase order register
A running record of every order placed, ready for three-way matching.
- PO #
- Order date
- Delivery date
- Supplier
- +4
About template
Shipping & delivery
Shipment log
Bills of lading, packing lists and delivery notes in one register.
- Document #
- Type
- Ship date
- Shipper
- +5
About template
HR & payroll
Payslip register
Pay runs by employee and period — gross, deductions and net.
- Pay date
- Employee
- Employee ID
- Period start
- +4
About template
Receipts & expenses
Expense receipt log
Log receipts with category, tax, tip and payment method.
- Date
- Merchant
- Category
- Subtotal
- +4
About template
Utility statements
Utility bill log
Provider, billing period, metered usage and total due, month over month.
- Provider
- Account #
- Issue date
- Due date
- +4
About template
Receipts & expenses
Monthly expense tracker
A no-frills sheet for the month’s spending and a quick running total.
- Date
- Merchant
- Category
- Amount
- +2
About template
Bank statements & reconciliation
Bank reconciliation template
Statement against books, line by line, with a reconciled flag.
- Date
- Description
- Statement amount
- Book amount
- +2
About template
Invoices & accounts payable
Accounts payable aging report
What’s due now and what’s overdue, bucketed by days late.
- Vendor
- Invoice #
- Invoice date
- Due date
- +3
About template
Invoices & accounts payable
Vendor master list
One clean, deduplicated record of every supplier you work with.
- Vendor name
- Tax ID
- Address
- Contact
- +3
About template
Receipts & expenses
Expense report
The reimbursement claim form — receipts, categories, tax and what you are owed.
- Date
- Merchant
- Category
- Description
- +5
About template
Receipts & expenses
Petty cash log
Every payment out of the cash tin, with vouchers and a running float balance.
- Date
- Voucher #
- Description
- Paid to
- +4
About template
Bank statements & reconciliation
Cash flow summary
Money in, money out and the net change, period by period.
- Period
- Account
- Opening balance
- Money in
- +3
About template
Bank statements & reconciliation
Credit card reconciliation
Every card charge, categorised, with a receipt check and a reconciled flag.
- Date
- Merchant
- Amount
- Category
- +4
About template
Invoices & accounts payable
Accounts receivable tracker
What customers owe you — issued, paid, and still outstanding.
- Invoice #
- Customer
- Issue date
- Due date
- +5
About template
Invoices & accounts payable
VAT & sales tax summary
Net, rate, tax and gross on every document — the numbers a return needs.
- Date
- Supplier
- Invoice #
- Net amount
- +4
About template
Purchase & sales orders
Three-way match sheet
Order, invoice and receipt side by side, with the variance between them.
- PO #
- Invoice #
- Receipt #
- Supplier
- +5
About template
Purchase & sales orders
Goods received log
What was ordered against what arrived, with the shortfall spelled out.
- Receipt #
- PO #
- Received date
- Supplier
- +5
About template
Shipping & delivery
Packing list detail
Every item in every carton, with quantities and net and gross weights.
- Document #
- Ship date
- Carton #
- Item
- +5
About template
Shipping & delivery
Delivery note register
Proof of delivery — who signed for what, from whom, in what condition.
- Document #
- Delivery date
- Supplier
- Deliver to
- +5
About template
HR & payroll
Payroll deductions summary
Gross to net with every deduction broken out into its own column.
- Employee
- Employee ID
- Pay date
- Gross pay
- +5
About template
HR & payroll
Candidate skills matrix
Compare a shortlist on the same axes — skills, education, certifications.
- Name
- Current title
- Company
- Years experience
- +5
About template
Utility statements
Utility usage by site
Usage and cost per site, with a cost-per-unit column for comparison.
- Site
- Provider
- Account #
- Utility
- +5
About template
How do I use these templates?
Two ways, same file — by hand, or filled from your documents.
Pick a template
Browse by document type or industry. Every page lists the file’s exact column headers.
Download the Excel file
A real .xlsx with a frozen header row. Opens in Excel, Sheets, LibreOffice and Numbers.
Or fill it automatically
Upload your documents and pick the template as your export format. Map once, reuse forever.
Templates by document type
How many layouts each document type can fill.
Templates by industry
The same layouts, grouped by who needs them.
Template questions
What the files are, and what they cost.
Are these spreadsheet templates really free?
Yes. Every template is a free .xlsx download and no account is needed to take one — no watermark, no row limit, no trial. You only need an account to have ParseForMe fill one from your documents.
What file format are the templates in?
All 25 are Excel workbooks (.xlsx) with one ready-to-use sheet and a frozen header row. They open in Excel, Google Sheets, LibreOffice Calc and Apple Numbers.
Can I change the columns in a template?
Yes — edit it however you like. Upload your edited version as your export template and ParseForMe maps the parsed fields onto your columns, keeping your formatting and formulas intact.
How do I fill a template automatically?
Upload your documents, then pick the template as your export format. The parsed data lands in its exact columns — one row per document, or one per transaction for bank statements. Map once; every later document reuses the layout.
Which documents can these templates be filled from?
Bank and credit card statements, invoices, receipts, purchase orders, shipping and delivery notes, resumes, payslips and utility statements. Each template is built for one of those, and its page names which one.
What if none of the templates match my spreadsheet?
Upload the sheet you already use instead. ParseForMe reads its header row and writes into that same workbook, so your existing formatting, formulas and named ranges survive the export.
Your own spreadsheet works too
Upload the sheet you already use and ParseForMe fills that one instead — formatting, formulas and all.